Personal Security Policy

VIRTUS‘ new personal security policy is as follows:

General

• VIRTUS emphasizes the security of our client‘s personal information
• VIRTUS emphasizes that all personal information is handled in accordance with laws and regulations concerning the use and privacy of personal data (Personal Data Act).
• VIRTUS emphasizes that the use of personal information is limited and only used with the goal of providing clients with the best possible service.
• VIRTUS emphasizes that the processing of personal information is done in a responsible, safe and lawful manner.
• VIRTUS emphasizes that all personal information, either provided by our clients or sought from third parties, is only used to provide the best possible service to our clients.

Personal Information

VIRTUS guarantees;

To use personal information in a lawful manner.

That in the event of sharing personal information with third parties, e.g. for technical maintenance or payment services, said third parties are contractually obliged to limit their use of client‘s personal information solely to the service to be rendered.

To insure trust and transparency with third parties regarding the processing of personal information of VIRTUS clients.

That VIRTUS clients are the sole owners of their personal information and they alone have access to their personal information, as well as the appropriate VIRTUS staff.

Statistical Summaries

VIRTUS reserves the right to produce statistical summaries that are in no way personally identifiable and are used for internal work, such as annual reports, newsletters and company meetings.

VIRTUS website

VIRTUS reserves the right to collect technical information about website use, such as type of browser used, links visited through the homepage, total time spent by users on the website etc. This data is used solely to improve the user experience, such as improving website design and to inform users of potential technical problems. No personal information is collected through this process.

Information given to 3rd Parties

VIRTUS is contractually obliged to withold personal information from 3rd parties unless the client gives explicit permission, or if VIRTUS is required by law to do so.

Accounting Data

VIRTUS stores accounting data in accordance with the security requirements of the Personal Data Act as well as laws concerning the preservation of accounting records.

Limited Liability

In accordance with governing law, VIRTUS is not liable for damages that my arise as a result of its service, unless such incidents can be attributed to gross negligence and intentional misuse of data on behalf of the company.

VIRTUS is not responsible for any delays in the service provided that may occur as a result of unforeseeable circumstances (force majeure).

Law and Jurisdiction

The Personal Security Policy is governed by Icelandic law. Any disputes or disagreements regarding this policy that are unable to be resolved in house will be subject to the District Court of Reykjavík.

Revisions to the Personal Security Policy

VIRTUS reserves the right to revise and update the Personal Security Policy. Clients will be notified of any revisions or updates to the Personal Security Policy through the VIRTUS website.

Contact Information

If further information is needed regarding the Personal Security Policy, please contact the company office at VIRTUS@VIRTUS.is

Honesty and trust is of the highest importance here at VIRTUS. VIRTUS is well aware of the trust in which clients place in the company and therefore the company assigns great importance towards ensuring the security of clients‘ data.

Agreed upon by the VIRTUS board on May 3rd, 2018.